Privacy Policy

Privacy Policy

Preamble

With the following Privacy Policy, we would like to inform you about the types of your personal data (hereinafter also referred to as „data“) that we process, for what purposes, and to what extent. This Privacy Policy applies to all processing of personal data carried out by us, both in the context of providing our services and particularly on our websites, in mobile applications, and within external online presences, such as our social media profiles (hereinafter collectively referred to as „online presence“).

The terms used are not gender-specific.

Last updated: August 20, 2025

Table of Contents

Controller

ATOM SOUNDWARE
Thomas Zalud
Vogelsanggasse 33/8
1050 Vienna, Austria

Email address: office@atomsoundware.eu

Overview of Processing Activities

The following overview summarizes the types of data processed, the purposes of their processing, and refers to the data subjects.

Types of Data Processed

  • Inventory data.
  • Payment data.
  • Contact data.
  • Content data.
  • Contract data.
  • Usage data.
  • Meta, communication, and procedural data.
  • Log data.

Categories of Data Subjects

  • Recipients of services and clients.
  • Prospective customers.
  • Communication partners.
  • Users.
  • Business and contractual partners.

Purposes of Processing

  • Provision of contractual services and fulfillment of contractual obligations.
  • Communication.
  • Security measures.
  • Direct marketing.
  • Reach measurement.
  • Tracking.
  • Office and organizational procedures.
  • Audience segmentation.
  • Organizational and administrative procedures.
  • Feedback.
  • Marketing.
  • Profiles with user-related information.
  • Provision of our online presence and user-friendliness.
  • Information technology infrastructure.
  • Public relations.
  • Business processes and economic procedures.

Applicable Legal Bases

Applicable Legal Bases according to the GDPR: In the following, you will find an overview of the legal bases of the GDPR on which we process personal data. Please note that in addition to the regulations of the GDPR, national data protection requirements in your or our country of residence or registered office may apply. If more specific legal bases are relevant in individual cases, we will inform you of these in the Privacy Policy.

  • Consent (Art. 6(1)(a) GDPR) – The data subject has given consent to the processing of his or her personal data for one or more specific purposes.
  • Performance of a contract and pre-contractual inquiries (Art. 6(1)(b) GDPR) – Processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the data subject prior to entering into a contract.
  • Legal obligation (Art. 6(1)(c) GDPR) – Processing is necessary for compliance with a legal obligation to which the controller is subject.
  • Legitimate interests (Art. 6(1)(f) GDPR) – Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data.

National Data Protection Regulations in Austria: In addition to the data protection regulations of the GDPR, national regulations on data protection apply in Austria. This includes, in particular, the Federal Act on the Protection of Natural Persons with Regard to the Processing of Personal Data (Datenschutzgesetz – DSG). The DSG contains, in particular, special provisions on the right of access, the right to rectification or erasure, the processing of special categories of personal data, processing for other purposes, and transfer, as well as automated individual decision-making.

Note on the applicability of GDPR and Swiss FADP: This privacy notice serves to provide information under both the Swiss Federal Act on Data Protection (FADP) and the General Data Protection Regulation (GDPR). For this reason, please note that due to the broader spatial application and for comprehensibility, the terms of the GDPR are used. In particular, instead of the terms „processing“ of „personal data,“ „overriding interest,“ and „particularly sensitive personal data“ used in the Swiss FADP, the terms „processing“ of „personal data,“ „legitimate interest,“ and „special categories of data“ used in the GDPR are employed. However, the legal meaning of the terms will continue to be determined by the Swiss FADP within its scope of application.

Security Measures

In accordance with legal requirements, and taking into account the state of the art, the costs of implementation, and the nature, scope, context, and purposes of processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, we implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.

These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical and electronic access to the data, as well as the access, input, disclosure, availability, and separation of the data. Furthermore, we have established procedures to ensure the exercise of data subjects‘ rights, the deletion of data, and responses to data breaches. We also consider the protection of personal data already during the development or selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default.

General Information on Data Storage and Deletion

We delete personal data that we process in accordance with legal provisions as soon as the underlying consents are revoked or no other legal bases for processing exist. This applies to cases where the original purpose of processing ceases to exist or the data is no longer required. Exceptions to this rule exist if legal obligations or special interests require longer retention or archiving of the data.

In particular, data that must be retained for commercial or tax law reasons or whose storage is necessary for legal prosecution or to protect the rights of other natural or legal persons must be archived accordingly.

Our privacy notices contain additional information on the retention and deletion of data that apply specifically to certain processing activities.

If multiple retention periods or deletion deadlines are specified for a piece of data, the longest period always applies. Data that is no longer retained for its originally intended purpose but due to legal requirements or other reasons will be processed exclusively for the reasons justifying its retention.

Retention and Deletion of Data: The following general periods apply for retention and archiving under Austrian law:

  • 10 years – Retention period for books and records, annual financial statements, inventories, management reports, opening balances, accounting vouchers, and invoices, as well as all necessary work instructions and other organizational documents (Federal Fiscal Code (BAO §132), Austrian Commercial Code (UGB §§190-212)).
  • 6 years – Other business documents: Received commercial or business letters, copies of sent commercial or business letters, and other documents, provided they are relevant for tax purposes. This includes, for example, hourly wage slips, operating cost sheets, calculation documents, price markings, and payroll documents, unless they are already accounting vouchers and cash register tapes (Federal Fiscal Code (BAO §132), Austrian Commercial Code (UGB §§190-212)).
  • 3 years – Data required to consider potential warranty and damage claims or similar contractual claims and rights, as well as to process related inquiries, based on previous business experience and common industry practices, are stored for the duration of the regular statutory limitation period of three years (§§ 1478, 1480 ABGB).

Rights of the Data Subjects

Rights of data subjects under the GDPR: As a data subject, you have various rights under the GDPR, which arise in particular from Art. 15 to 21 GDPR:

  • Right to object: You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is based on Art. 6(1)(e) or (f) GDPR, including profiling based on those provisions. Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
  • Right to withdraw consent: You have the right to withdraw your consent at any time.
  • Right of access: You have the right to obtain confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and further information and a copy of the data in accordance with legal provisions.
  • Right to rectification: You have the right, in accordance with legal provisions, to request the completion of the data concerning you or the rectification of inaccurate data concerning you.
  • Right to erasure and restriction of processing: In accordance with legal provisions, you have the right to demand that data concerning you be erased without delay, or alternatively, to demand a restriction of the processing of the data in accordance with legal provisions.
  • Right to data portability: You have the right to receive the data concerning you, which you have provided to us, in a structured, commonly used, and machine-readable format in accordance with legal provisions, or to request its transmission to another controller.
  • Complaint to a supervisory authority: Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

Business Services

We process data of our contractual and business partners, e.g., customers and prospective customers (collectively referred to as „contractual partners“), in the context of contractual and comparable legal relationships as well as related measures and in the context of communication with the contractual partners (or pre-contractually), for example, to answer inquiries.

Provision of the Online Presence and Web Hosting

We process user data to be able to provide them with our online services. For this purpose, we process the user’s IP address, which is necessary to transmit the content and functions of our online services to the user’s browser or device.

Use of Cookies

The term „cookies“ refers to functions that store information on users‘ end devices and read information from them. […]

Contact and Request Management

When contacting us (e.g., by post, contact form, email, telephone, or via social media) […]

Newsletter and Electronic Notifications

We send newsletters, emails, and other electronic notifications (hereinafter „newsletter“) only with the consent of the recipients or on a legal basis. […]

Web Analysis, Monitoring, and Optimization

Web analysis (also referred to as „reach measurement“) is used to evaluate the flow of visitors to our online presence and can include behavior, interests, or demographic information about visitors, such as age or gender, as pseudonymous values. […]

Online Marketing

We process personal data for the purpose of online marketing, which can include in particular the marketing of advertising space or the display of advertising and other content (collectively referred to as „Content“) based on the potential interests of users and the measurement of its effectiveness. […]

Presence in Social Networks (Social Media)

We maintain online presences within social networks and process user data in this context in order to communicate with the users active there or to offer information about us. […]

Plugins and Embedded Functions and Content

We integrate functional and content elements into our online presence that are obtained from the servers of their respective providers (hereinafter referred to as „third-party providers“). This can be, for example, graphics, videos, or city maps (hereinafter uniformly referred to as „content“). […]

Created with the free Privacy Policy Generator by Dr. Thomas Schwenke

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